« Disasters Highlight Need for Records Management | Main | What is Records Management? »

What are the components of a Records Management program?

A comprehensive corporate program for systematic management of recorded information includes the following components: 

• Written policy directives that define corporate records, emphasize their value as corporate assets, affirm corporate ownership of recorded information associated with a company’s business operations, and articulate the purpose and scope of RIM initiatives 

• Standard operating procedures for storage, retrieval, dissemination, protection, preservation, and destruction of recorded information associated with all business operations 

• Systematically developed retention guidelines that specify how long records are to be kept and fully address a company’s legal, fiscal, regulatory, and administrative requirements, as determined through consultation and collaboration with corporate legal, tax, and finance departments as well as knowledgeable personnel in other business units 

• Procedures for the timely, secure destruction of corporate records when their prescribed retention periods elapse, including provisions for suspending the destruction of records if warranted by litigation

• Design and implementation of manual and computerized methods for convenient retrieval and dissemination of recorded information when needed 

• Cost-effective arrangements for storing inactive records that need to be retained for legal, fiscal, regulatory, or administrative reasons 

• Policies and procedures for identifying and protecting records deemed essential for continuity of mission-critical business operations 

• Training plans and programs for company employees regarding the above

• Compliance assessment initiatives to monitor, audit, and enforce records management policies and procedures

CanDox can help your company or organization develop a comprehensive Records Management program.

PrintView Printer Friendly Version

References (1)

References allow you to track sources for this article, as well as articles that were written in response to this article.
  • Response
    The research work is mostly conducted on the realm of the creative writing and analysis. The theme of the research is very necessary and needed. The theme is the main argument that guides about the rest of the work and material collection.

Reader Comments

There are no comments for this journal entry. To create a new comment, use the form below.

PostPost a New Comment

Enter your information below to add a new comment.

My response is on my own website »
Author Email (optional):
Author URL (optional):
Some HTML allowed: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <code> <em> <i> <strike> <strong>