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    Wednesday
    Feb162011

    What are the components of a Records Management program?

    A comprehensive corporate program for systematic management of recorded information includes the following components: 

    • Written policy directives that define corporate records, emphasize their value as corporate assets, affirm corporate ownership of recorded information associated with a company’s business operations, and articulate the purpose and scope of RIM initiatives 

    • Standard operating procedures for storage, retrieval, dissemination, protection, preservation, and destruction of recorded information associated with all business operations 

    • Systematically developed retention guidelines that specify how long records are to be kept and fully address a company’s legal, fiscal, regulatory, and administrative requirements, as determined through consultation and collaboration with corporate legal, tax, and finance departments as well as knowledgeable personnel in other business units 

    • Procedures for the timely, secure destruction of corporate records when their prescribed retention periods elapse, including provisions for suspending the destruction of records if warranted by litigation

    • Design and implementation of manual and computerized methods for convenient retrieval and dissemination of recorded information when needed 

    • Cost-effective arrangements for storing inactive records that need to be retained for legal, fiscal, regulatory, or administrative reasons 

    • Policies and procedures for identifying and protecting records deemed essential for continuity of mission-critical business operations 

    • Training plans and programs for company employees regarding the above

    • Compliance assessment initiatives to monitor, audit, and enforce records management policies and procedures

    CanDox can help your company or organization develop a comprehensive Records Management program.

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